Zapier Integration

Connect Flowqen to 5,000+ apps via Zapier. Send submissions to Gmail, Google Sheets, Trello, Slack, HubSpot, Asana, and thousands more — no code required.

How it works

Zapier connects Flowqen to thousands of apps using webhooks. When someone submits your form, Flowqen sends the data to a Zapier webhook URL, which triggers any action you configure — send an email, add a row to a spreadsheet, create a task, and more.

Flowqen receives
form submission

Webhook sends
data to Zapier

Zapier triggers
any of 5,000+ apps

Setup in 7 steps

Takes about 5 minutes.

Create a new Zap in Zapier

Go to zapier.com and click "Create Zap"(or the big "+" button).

Choose "Webhooks by Zapier" as the trigger

In the trigger step, search for "Webhooks by Zapier" and select it. Then choose "Catch Hook" as the trigger event.

Trigger→Webhooks by Zapier→Catch Hook

Copy the webhook URL

Zapier will generate a unique webhook URL. Copy it — you'll paste it into Flowqen next.

Your Zapier webhook URL looks like:

https://hooks.zapier.com/hooks/catch/123456/abcdef/

Paste in Flowqen's Webhook settings

In your Flowqen dashboard, go to Settings → Webhooks. Paste the Zapier URL in the Webhook URL field and click Save Settings.

Send a test from Flowqen

After saving, click the "Send Test" button in the Webhooks section. This sends sample data to Zapier so it can detect your form fields.

Test the trigger in Zapier

Go back to Zapier and click "Test Trigger". Zapier should find the test data you just sent from Flowqen. You'll see your form fields (name, email, message, etc.) listed.

Choose your action

Now set up the actionstep — what should happen when a form is submitted? You can choose from 5,000+ apps and map your form fields to any action.

Popular Zapier actions

Here are some of the most common ways people use Flowqen + Zapier:

Send to Gmail

Email form submissions to any address with custom formatting

Add to Google Sheets

Append each submission as a new row in a spreadsheet

Create Trello card

Turn each submission into a Trello card on your board

Post to Slack

Send a custom Slack message for every new submission

Add to HubSpot

Create or update contacts in HubSpot CRM automatically

Create Asana task

Generate a task in Asana from each form submission

What Zapier receives

Flowqen sends a JSON payload via your webhook. Zapier automatically parses it and makes every field available for mapping in your action step.

Webhook JSON payload

{
  "event": "submission.created",
  "form": {
    "id": "abc-123-def",
    "name": "Contact Form"
  },
  "submission": {
    "id": "sub-456-ghi",
    "data": {
      "name": "Jane Smith",
      "email": "jane@example.com",
      "message": "I'd like to learn more..."
    },
    "ip": "203.0.113.1",
    "createdAt": "2026-04-03T14:30:00.000Z"
  }
}

Good to know:

Zapier works through Flowqen's existing webhook feature — no special setup needed
You can use Zapier's "Filter" step to only trigger actions for specific submissions
Multi-step Zaps let you send data to multiple apps from a single form submission
Zapier's free plan includes 100 tasks per month — enough for most forms
Always click "Send Test" in Flowqen before testing the trigger in Zapier